1. Scope of This Policy
This Privacy Policy (hereinafter, the "Policy") describes how VELOX.LEGAL LLC (hereinafter, "VELOX.LEGAL," "we," or "us") collects, uses, shares, and protects personal information obtained through its website (hereinafter, the "Website"). By using the Website, you agree to the practices described in this Policy.
2. Information We May Collect
2.1 Information You Provide
We may collect information that you voluntarily provide when interacting with the Website, including: your name, email address, phone number, company or organization name, job title, and any other information you include in contact forms, emails, information requests, or call scheduling tools.
2.2 Automatically Collected Information
When you visit the Website, we may automatically collect certain information through cookies, web beacons, analytics tools, and similar technologies, including: IP address, browser type and version, operating system, pages visited, date and time of access, time spent on the Website, referral source, and other browsing data.
2.3 Meetings and Video Conferences
If you schedule or participate in meetings, calls, or video conferences with VELOX.LEGAL through scheduling tools or communication platforms, we may collect information related to such interactions, including your name, email address, scheduling preferences, and any information you provide during those communications.
3. Purposes of Information Use
We use the information collected to: (a) respond to your inquiries and requests; (b) provide, operate, and improve the Website and our services; (c) communicate with you regarding our services, developments, or relevant information; (d) coordinate the provision of services with independent attorneys, law firms, consultants, technology vendors, and other service providers; (e) conduct internal analysis, statistics, and operational improvements; (f) comply with legal, regulatory, or contractual obligations; and (g) protect the rights, safety, and interests of VELOX.LEGAL, its users, and third parties.
The legal basis for the processing of your personal information, where applicable under the laws of your jurisdiction, may include: your consent, the performance of a contract or pre-contractual measures, compliance with legal obligations, legitimate interests of VELOX.LEGAL (such as the operation and improvement of its services, security, and fraud prevention), or any other legal basis recognized by the applicable data protection laws of your country or jurisdiction.
4. Service Providers and Third-Party Tools
For the operation of the Website and our business, we may use services and tools provided by third parties, including hosting providers, analytics tools, CRM systems, email platforms, scheduling tools, cloud storage providers, technology vendors, consultants, independent attorneys, law firms, and other service providers.
These third parties may have access to personal information to the extent necessary to perform their services and are required to protect such information in accordance with their own privacy policies and applicable agreements.
5. Sharing of Information with Third Parties
VELOX.LEGAL does not sell or rent your personal information to third parties.
We may share your personal information with: (a) independent attorneys, local law firms, consultants, technology vendors, and other professionals or service providers when necessary to respond to your inquiries, coordinate services, or provide the services requested; (b) service providers that assist us in operating the Website and our business; (c) governmental or judicial authorities when required by law, regulation, legal process, or applicable governmental order; and (d) third parties in the context of a merger, acquisition, corporate reorganization, or sale of assets, to the extent permitted by applicable law.
6. International Data Transfers
Your information may be processed in the United States and in other countries where VELOX.LEGAL, its collaborators, or service providers operate. The privacy and data protection laws of such countries may differ from the laws in effect in your country of residence. By using the Website and providing us with your information, you consent to the transfer of your information to the United States and to other countries as described in this Policy.
7. Data Retention
We will retain your personal information for the period reasonably necessary to fulfill the purposes described in this Policy, as well as to comply with legal obligations, resolve disputes, maintain business records, and protect our rights. Retention criteria take into account the nature of the information, the purposes of processing, and applicable legal requirements.
VELOX.LEGAL does not retain personal information for longer than is reasonably necessary for the stated purposes and will take reasonable steps to delete or de-identify personal information that is no longer required.
8. Information Security
VELOX.LEGAL implements reasonable technical, administrative, and organizational security measures to protect personal information against unauthorized access, loss, destruction, alteration, or unauthorized disclosure. However, no data transmission over the Internet or electronic storage system is completely secure, and we cannot guarantee the absolute security of your information.
9. Privacy Rights and Choices
Depending on the laws applicable to your country or jurisdiction, you may have the right to: (a) access the personal information we hold about you; (b) request the correction of inaccurate or incomplete information; (c) request the deletion of your personal information, subject to certain legal exceptions; (d) object to the processing of your personal information or request the restriction of its processing; (e) manage your marketing communication preferences and opt out of receiving them; and (f) manage your cookie preferences through your browser settings or through the tools available on the Website.
If you believe that the processing of your personal information violates your rights under applicable data protection laws, you may have the right to lodge a complaint with the competent data protection authority in your country or jurisdiction.
To exercise any of these rights, please contact us using the information provided in the Contact section. We will respond to your request within the timeframes established by applicable law.
10. Use of Technology Tools
VELOX.LEGAL may use technology, automated, or artificial intelligence tools for operational, analytical, service improvement, internal support, research, document review, reporting, or workflow assistance purposes. The use of such tools is subject to the confidentiality, security, oversight, and contractual restrictions established by the providers of such services, and VELOX.LEGAL assumes no responsibility for the operation, practices, or policies of such providers. Personal information may be processed by such tools to the extent necessary for the purposes set forth in this Policy.
11. Children's Privacy
The Website is not directed to minors (persons under the age of 18 or the applicable minimum age under the relevant jurisdiction), and we do not knowingly collect personal information from minors. If we become aware that we have collected personal information from a minor without the appropriate parental consent, we will take reasonable steps to delete such information. If you are a parent or guardian and believe that a minor has provided us with personal information, please contact us so that we may take appropriate action.
12. Amendments to This Policy
VELOX.LEGAL reserves the right to modify this Policy at any time. Amendments shall be effective upon posting on the Website with the revised update date. We encourage you to review this Policy periodically. Your continued use of the Website following the posting of amendments constitutes your acceptance of the amended Policy.
13. Contact
If you have questions regarding this Privacy Policy or wish to exercise your privacy rights, you may contact us at:
VELOX SERVICES, LLC
Email: customerservice@velox.legal
Address: 1395 Brickell Ave, Suite 800, Miami, FL 33131, US
Phone: +1 305.709.4572